How can I send an email as a fax from Outlook

Sending a fax may seem like an outdated method of communication in the digital age, but it can still be a necessary tool for many businesses and individuals. While traditional fax machines are becoming less common, there are still ways to send faxes using modern technology. One such method is to send an email as a fax, which allows you to send a fax directly from your email account. We will guide you through the process of sending an email as a fax from Outlook, one of the most popular email clients.

First, we will explain why sending an email as a fax can be a convenient option for those who need to send faxes on a regular basis. We will then provide a step-by-step guide on how to set up your Outlook account to send faxes, including the necessary configurations and settings. We will also cover any additional software or services that may be required, and provide troubleshooting tips for common issues that may arise during the process. By the end of this article, you will be able to confidently send an email as a fax from your Outlook account, saving you time and streamlining your communication process.

Content
  1. Use an online fax service that integrates with Outlook
    1. Step 1: Sign up for an online fax service
    2. Step 2: Install the Outlook add-in
    3. Step 3: Compose your fax email
    4. Step 4: Send your fax email
  2. Convert your email into a fax format using an online fax converter
    1. Step 1: Find a reliable online fax converter
    2. Step 2: Register and set up your account
    3. Step 3: Access your Outlook account
    4. Step 4: Copy the email content
    5. Step 5: Open the online fax converter
    6. Step 6: Paste the email content
    7. Step 7: Add recipient information
    8. Step 8: Review and send the fax
  3. Print out the email and send it through a physical fax machine
    1. Step 1: Open the email you want to send as a fax
    2. Step 2: Print the email
    3. Step 3: Prepare your fax machine
    4. Step 4: Dial the recipient's fax number
    5. Step 5: Feed the printed email into the fax machine
    6. Step 6: Send the fax
  4. Save the email as a PDF and fax it using a fax machine or online fax service
    1. Step 1: Open the email you want to send as a fax
    2. Step 2: Save the email as a PDF file
    3. Step 3: Print the PDF file
    4. Step 4: Send the fax
  5. Forward the email to a fax number using an online fax service
    1. Step 1: Choose an online fax service
    2. Step 2: Sign up for an account
    3. Step 3: Connect your email account
    4. Step 4: Compose a new email
    5. Step 5: Enter the recipient's fax number
    6. Step 6: Add a subject and cover page (optional)
    7. Step 7: Send the email
  6. Use a fax software that allows you to send faxes directly from Outlook
    1. Step 1: Install the FaxBurner app
    2. Step 2: Set up the FaxBurner Outlook integration
    3. Step 3: Compose and send your fax
  7. Install a virtual fax printer that will convert your email into a fax format and send it through a physical fax machine
    1. Step 1: Install a Virtual Fax Printer
    2. Step 2: Set Up the Virtual Fax Printer
    3. Step 3: Compose Your Email
    4. Step 4: Print to the Virtual Fax Printer
    5. Step 5: Review and Send
    6. Step 6: Send Your Fax
  8. Use a fax modem or fax server to send the email as a fax from Outlook
    1. Step 1: Install a fax modem or set up a fax server
    2. Step 2: Open Outlook and compose your email
    3. Step 3: Attach the documents you want to fax
    4. Step 4: Insert a cover page (optional)
    5. Step 5: Click on the "Fax" button
    6. Step 6: Review and send the fax
  9. Frequently Asked Questions

Use an online fax service that integrates with Outlook

When it comes to sending an email as a fax from Outlook, one of the easiest and most convenient methods is to use an online fax service that integrates seamlessly with Outlook. These services provide a bridge between your email client and the traditional fax machine, allowing you to send faxes directly from your Outlook account without any additional hardware or software requirements.

Step 1: Sign up for an online fax service

The first step is to sign up for an online fax service that offers integration with Outlook. There are several reputable providers available in the market, so make sure to choose one that suits your specific needs. Look for features like easy setup, a user-friendly interface, and good customer support.

Step 2: Install the Outlook add-in

Once you have signed up for an online fax service, the next step is to install the Outlook add-in provided by the service. This add-in will enable the necessary functionality to send faxes directly from Outlook. Most providers offer step-by-step instructions on how to install the add-in, so simply follow their guidelines.

Step 3: Compose your fax email

With the Outlook add-in installed, you can now compose your fax email just like any other email. Start by creating a new email in Outlook and enter the recipient's fax number in the "To" field. Note that the fax number should be followed by the domain provided by your online fax service. For example, if your fax service's domain is "@faxservice.com", the recipient's fax number should be in the format "123456789@faxservice.com".

Additionally, you can attach any documents or files that you want to include in the fax. Most online fax services support a variety of file formats, including PDF, Word documents, and images.

Step 4: Send your fax email

Once you have composed your fax email and attached any necessary files, you are ready to send it. Simply click on the "Send" button in Outlook, and your email will be converted into a fax and delivered to the recipient's fax machine.

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Note: It's important to ensure that you have sufficient credits or a subscription plan with your online fax service to cover the cost of sending faxes. Some providers offer free trial periods or pay-as-you-go options, so choose the billing method that suits your usage.

And that's it! By following these simple steps, you can easily send an email as a fax directly from your Outlook account using an online fax service. This method eliminates the need for physical fax machines and streamlines the faxing process, making it more efficient and convenient for both personal and professional use.

Convert your email into a fax format using an online fax converter

Converting an email into a fax format can be a convenient way to send important documents to recipients who may not have access to email or prefer to receive faxes. By using an online fax converter, you can easily transform your email into a fax and send it directly from your Outlook account. In this step-by-step guide, we will walk you through the process of sending an email as a fax from Outlook.

Step 1: Find a reliable online fax converter

Start by finding a reputable online fax converter that offers email-to-fax conversion services. There are several options available, so make sure to choose one that suits your needs and provides a user-friendly interface.

Step 2: Register and set up your account

Once you have chosen an online fax converter, sign up for an account. This usually involves providing your email address and creating a unique password. Some services may require additional information or payment details, depending on their terms and pricing structure.

Step 3: Access your Outlook account

Launch Microsoft Outlook and log in to your email account. Ensure that you have the email you want to convert into a fax open and ready to be sent.

Step 4: Copy the email content

Select the entire content of your email, including any attachments or images, and copy it to your clipboard. You can usually do this by right-clicking and choosing the "Copy" option or by pressing Ctrl+C (Command+C on Mac).

Step 5: Open the online fax converter

Switch to the tab or window where you have the online fax converter open. Look for the option to create a new fax or compose a fax message.

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Step 6: Paste the email content

Click on the body of the fax message and paste the content of your email into the provided text field. You can do this by right-clicking and choosing the "Paste" option or by pressing Ctrl+V (Command+V on Mac).

Step 7: Add recipient information

Enter the recipient's fax number in the appropriate field. Make sure to include the correct country and area codes, if required. Some online fax converters may also allow you to add a cover page or additional notes.

Step 8: Review and send the fax

Double-check the fax content and recipient information for accuracy. Ensure that all necessary attachments or documents are included. Once you are satisfied, click on the "Send" or "Submit" button to initiate the fax sending process.

Depending on the online fax converter you are using, you may receive a confirmation email or notification once the fax has been successfully sent. Keep an eye out for any delivery reports or status updates to ensure that your fax reaches its intended recipient.

Sending an email as a fax from Outlook is a straightforward process when using an online fax converter. By following these steps, you can easily convert your email into a fax format and send it to recipients who prefer or require faxes. Remember to choose a reliable online fax converter and double-check all recipient information before sending your fax for a seamless experience.

While technology has advanced and email has become the go-to method of communication, there are still instances where a physical fax is required. If you find yourself needing to send an email as a fax from Outlook, don't worry - it's easier than you might think. In this step-by-step guide, we'll walk you through the process.

Step 1: Open the email you want to send as a fax

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Start by opening the email in your Outlook account. Make sure the email contains all the necessary information and attachments you want to include in the fax.

Step 2: Print the email

To send the email as a fax, you'll need a physical copy of it. Click on the "File" tab in Outlook and select the "Print" option. Choose the appropriate printer and adjust any print settings if needed. Then, hit the "Print" button to generate a hard copy of the email.

Step 3: Prepare your fax machine

Next, you'll need to prepare your fax machine. Ensure that it is connected to a phone line and has paper loaded in the tray. If necessary, consult the user manual for your specific fax machine model for any additional setup instructions.

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Step 4: Dial the recipient's fax number

Locate the recipient's fax number and enter it into the fax machine. Double-check that the number is correct to avoid any delivery errors. If you're unsure about the formatting or dialing instructions, refer to any guidelines provided by the recipient or your fax service provider.

Step 5: Feed the printed email into the fax machine

Take the printed copy of the email and carefully load it into the fax machine's document feeder. Make sure the pages are aligned correctly, and there are no creases or tears that could impede the fax transmission.

Step 6: Send the fax

Once the email is securely loaded, initiate the fax transmission. Depending on your fax machine, you may need to press a "Send" button or follow on-screen prompts. Wait for the fax machine to complete the sending process, and listen for any confirmation tones or messages that indicate a successful transmission.

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Note: It's a good practice to keep the printed email as a reference in case there are any issues with the fax transmission. This way, you have a backup of the original email.

By following these steps, you can easily send an email as a fax from Outlook using a physical fax machine. While it may seem like a more traditional method, it can still be a reliable and secure way to send important documents when needed.

Save the email as a PDF and fax it using a fax machine or online fax service

Want to send an email as a fax? It's easier than you think! Whether you're using Outlook for work or personal use, you can convert your email into a PDF file and send it as a fax using a fax machine or an online fax service. Follow these step-by-step instructions to get started:

Step 1: Open the email you want to send as a fax

Launch Outlook and navigate to the email you wish to convert into a fax. Make sure the email contains all the necessary information you want to include in the fax.

Step 2: Save the email as a PDF file

To convert the email into a PDF file, go to the "File" menu in Outlook and select "Save As." Choose the desired location on your computer to save the PDF file, give it a name, and select the PDF format from the available options. Click "Save" to save the email as a PDF file.

Step 3: Print the PDF file

After saving the email as a PDF file, locate the saved file on your computer. Open the PDF file and verify that it looks as expected. If everything looks good, proceed to print the PDF file. Connect your computer to a fax machine or use an online fax service that allows you to upload and send faxes. Follow the instructions provided by the fax machine or online fax service to print the PDF file.

Step 4: Send the fax

Once you've printed the PDF file, you're ready to send it as a fax. If you're using a fax machine, follow the machine's instructions to feed the printed PDF into the machine and enter the recipient's fax number. If you're using an online fax service, log in to your account, upload the PDF file, enter the recipient's fax number, and click "Send." The fax machine or online fax service will then send the fax on your behalf.

That's it! You've successfully sent an email as a fax using Outlook. Whether you choose to use a traditional fax machine or an online fax service, this step-by-step guide should help you navigate the process smoothly. Happy faxing!

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Forward the email to a fax number using an online fax service

In this section, we will guide you through the process of forwarding an email as a fax using an online fax service. Follow the step-by-step instructions below:

Step 1: Choose an online fax service

First, you need to select a reliable online fax service that offers the feature to send emails as faxes. There are several options available, such as Fax.com, eFax, and RingCentral Fax. Research and compare their features, pricing plans, and customer reviews to make an informed decision.

Step 2: Sign up for an account

Once you have chosen an online fax service, visit their website and sign up for an account. Most services offer a free trial period, so take advantage of that to test their features and ease of use.

Step 3: Connect your email account

After signing up, you will need to connect your email account to the online fax service. This is typically done by providing your email credentials or configuring the service to access your email account through IMAP or POP3 protocols. Follow the instructions provided by the service to complete this step.

Step 4: Compose a new email

Open your Outlook email client and compose a new email as you normally would. Write the content of your fax in the body of the email or attach a document that you want to send as a fax.

Step 5: Enter the recipient's fax number

In the "To" field of your email, instead of entering an email address, enter the recipient's fax number. Make sure to include the country code and any necessary area or extension codes. For example, if the fax number is +1-555-123-4567, enter it as +15551234567.

Step 6: Add a subject and cover page (optional)

If you wish to include a cover page for your fax, you can add a subject line and a brief message in the email's subject field. This cover page acts as the first page of your fax and provides additional information to the recipient.

Step 7: Send the email

Once you have completed the necessary steps, click the "Send" button to send the email. The online fax service will receive the email and convert it into a fax before delivering it to the recipient's fax machine.

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That's it! You have successfully forwarded an email as a fax using an online fax service. This method eliminates the need for a physical fax machine and allows you to send faxes directly from your Outlook email client.

Use a fax software that allows you to send faxes directly from Outlook

Sending an email as a fax from Outlook can be a convenient way to send important documents to recipients who may not have access to email or prefer receiving faxes. To achieve this, you will need to use a fax software that integrates seamlessly with Outlook, allowing you to send faxes directly from your email client.

One such software is FaxBurner, which offers a simple and efficient solution for sending faxes from Outlook. With FaxBurner, you can send faxes using your existing email address and Outlook account. This means you don't have to install any additional software or go through the hassle of setting up a separate fax machine.

To get started, follow these step-by-step instructions:

Step 1: Install the FaxBurner app

  1. Visit the FaxBurner website and sign up for an account.
  2. Download and install the FaxBurner app on your computer.
  3. Launch the app and sign in with your FaxBurner credentials.

Step 2: Set up the FaxBurner Outlook integration

  1. Open Outlook and go to the "File" tab.
  2. Select "Options" from the dropdown menu.
  3. In the Outlook Options window, click on "Add-ins" from the left-hand sidebar.
  4. Click on the "Go" button next to "Manage: COM Add-ins".
  5. Check the box next to "FaxBurner" and click "OK".

Step 3: Compose and send your fax

Now that you have FaxBurner integrated with Outlook, you can easily send faxes as emails. Simply follow these steps:

  • Compose a new email in Outlook.
  • In the "To" field, enter the recipient's fax number followed by "@faxburner.com". For example, if the fax number is 123-456-7890, you would enter "1234567890@faxburner.com".
  • Attach the document you want to fax to the email.
  • Write a brief cover letter or message in the body of the email (optional).
  • Click "Send" to send the email as a fax.

That's it! Your email will be converted into a fax and delivered to the recipient's fax machine. You will also receive a confirmation email with the status of your fax.

Using a fax software like FaxBurner allows you to streamline your communication process by combining the convenience of email with the reliability of fax. Give it a try and start sending faxes directly from Outlook today!

Install a virtual fax printer that will convert your email into a fax format and send it through a physical fax machine

If you need to send an email as a fax from Outlook, you can do so by installing a virtual fax printer. This printer will convert your email into a fax format and send it through a physical fax machine. This guide will provide you with step-by-step instructions on how to install and use a virtual fax printer to send an email as a fax.

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Step 1: Install a Virtual Fax Printer

The first step is to install a virtual fax printer on your computer. There are several virtual fax printer options available, such as eFax, PamFax, or FaxZero. Choose the one that best suits your needs and follow their installation instructions.

Step 2: Set Up the Virtual Fax Printer

Once the virtual fax printer is installed, you need to set it up to work with Outlook. Open the virtual fax printer software and locate the settings or preferences section. Look for an option to integrate with Outlook or email clients. Enable this option and follow any additional setup instructions provided by the software.

Step 3: Compose Your Email

Now, open Microsoft Outlook and compose the email you want to send as a fax. Make sure to include the recipient's fax number in the "To" field. You can also add a subject and any necessary attachments, just like you would with a regular email.

Step 4: Print to the Virtual Fax Printer

Once you have composed your email, go to the "File" menu in Outlook and select "Print." In the print dialogue box, choose the virtual fax printer from the list of available printers. Click "Print" to initiate the conversion process.

Step 5: Review and Send

After printing to the virtual fax printer, a preview of the fax will typically be displayed. Take a moment to review the content and ensure everything appears as intended. If you need to make any changes, go back to the email in Outlook, make your edits, and repeat steps 4 and 5.

Step 6: Send Your Fax

Once you are satisfied with the fax preview, click the "Send" or "Fax" button in the virtual fax software. The software will then convert your email into a fax format and send it through the physical fax machine connected to your computer. You may be prompted to enter additional information, such as your name or cover page details, depending on the virtual fax software you are using.

That's it! You have successfully sent an email as a fax from Outlook using a virtual fax printer. This method provides a convenient way to send faxes directly from your email client, eliminating the need for a physical fax machine or fax service.

Use a fax modem or fax server to send the email as a fax from Outlook

Sending an email as a fax from Outlook can be a convenient and efficient way to communicate with recipients who prefer fax communication. By utilizing a fax modem or fax server, you can easily send an email as a fax directly from your Outlook account. This step-by-step guide will walk you through the process.

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Step 1: Install a fax modem or set up a fax server

In order to send an email as a fax from Outlook, you will need to have a fax modem installed on your computer or set up a fax server. A fax modem is a hardware device that connects your computer to a telephone line, allowing you to send and receive faxes. Alternatively, a fax server is a software application that enables faxing over a network. Choose the option that suits your needs and follow the manufacturer's instructions to set it up.

Step 2: Open Outlook and compose your email

Launch Microsoft Outlook and create a new email by clicking on the "New Email" button or pressing Ctrl + N. Compose your email as you would normally, adding the recipient's fax number in the "To" field. It's important to note that the fax number should be entered in a specific format, including the necessary country and area codes.

Step 3: Attach the documents you want to fax

If you have any documents, such as Word files or PDFs, that you want to include in your fax, click on the "Attach File" button in the email composition window. Select the desired documents from your computer and click "Open" to attach them to the email. Remember that the attached files will be converted into fax format.

Step 4: Insert a cover page (optional)

If you wish to include a cover page with your fax, you can insert one by clicking on the "Insert" tab in the email composition window and selecting "Cover Page" from the options. Customize the cover page with a title, sender information, recipient information, and any additional notes you want to include.

Step 5: Click on the "Fax" button

Once you have composed your email, attached the necessary documents, and optionally inserted a cover page, it's time to send it as a fax. In the Outlook ribbon, you should see a "Fax" button. Click on this button to initiate the fax sending process.

Step 6: Review and send the fax

A dialog box will appear, displaying a preview of the fax before sending. Take a moment to review the fax to ensure all the details, including the recipient's fax number and attached documents, are correct. If everything looks good, click on the "Send" button to send the email as a fax. If you need to make any changes, click on the "Cancel" button to return to the email composition window.

Sending an email as a fax from Outlook using a fax modem or fax server is a simple process that can save time and streamline communication. By following these steps, you can easily send important documents or messages as faxes to recipients who prefer this method of communication.

Frequently Asked Questions

1. Can I send an email as a fax from Outlook?

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Yes, you can send an email as a fax from Outlook by using an online fax service that integrates with Outlook.

2. Do I need any additional software or hardware to send an email as a fax from Outlook?

No, you don't need any additional software or hardware. An online fax service will handle the conversion and delivery of the email to the recipient's fax machine.

3. How do I send an email as a fax from Outlook?

To send an email as a fax from Outlook, you need to compose your email as usual and then use the online fax service's designated email address as the recipient's fax number. The service will convert and deliver the email as a fax.

4. Are there any limitations or restrictions when sending an email as a fax from Outlook?

Some online fax services may have limitations on the number of pages or file types that can be sent as a fax. It's important to check the service's guidelines and restrictions before sending.

If you want to discover more articles similar to How can I send an email as a fax from Outlook, you can visit the Integration category.

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