How do I send a video through email using Outlook

Outlook email is one of the most widely used email platforms, allowing users to send and receive messages, documents, and attachments. While sending photos and documents through Outlook is straightforward, sending videos can sometimes be a bit more challenging. In this step-by-step guide, we will walk you through the process of sending a video through Outlook email, ensuring that your recipients can easily access and view the video you want to share.

We will cover:

- The limitations and considerations when sending videos through Outlook email.

- How to compress and reduce the size of your video file for easier emailing.

- The step-by-step process of attaching and sending a video through Outlook email.

- Tips for troubleshooting common issues and ensuring the video is accessible to the recipient.

Content
  1. Open your Outlook email account
    1. Step 1: Open your web browser
    2. Step 2: Go to the Outlook website
    3. Step 3: Sign in to your Outlook account
    4. Step 4: Navigate to the "New Email" option
    5. Step 5: Compose a new email
    6. Step 6: Attach the video file
    7. Step 7: Locate and select the video file
    8. Step 8: Verify attachment
    9. Step 9: Send the email
  2. Click on the "New Email" button to compose a new email
  3. Click on the "Attach File" button in the email composition window
    1. Option 1: Attaching a video as a regular file attachment
    2. Option 2: Embedding a video within the email body
  4. Locate and select the video file you want to send
  5. Click on the "Insert" or "Open" button to attach the video to the email
    1. Step 1: Compose a new email
    2. Step 2: Click on the "Insert" tab
    3. Step 3: Choose the video file
    4. Step 4: Verify the video attachment
    5. Step 5: Send the email
  6. Complete the email by adding a recipient, subject, and message if desired
  7. Click on the "Send" button to send the email with the attached video
  8. Frequently Asked Questions

Open your Outlook email account

To send a video through Outlook email, you first need to open your Outlook email account. Follow the step-by-step guide below to learn how:

Step 1: Open your web browser

Launch your preferred web browser (e.g., Google Chrome, Mozilla Firefox, Safari).

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Step 2: Go to the Outlook website

Type "www.outlook.com" in the address bar of your web browser and press Enter.

Step 3: Sign in to your Outlook account

On the Outlook website, you will see the login page. Enter your email address and password in the respective fields and click on the "Sign In" button.

Step 4: Navigate to the "New Email" option

Once you are logged in, you will be directed to your Outlook inbox. Look for the "New Email" button, usually located at the top left corner of the screen, and click on it.

Step 5: Compose a new email

A new email window will appear on your screen. Here, you can start composing your email by filling in the necessary details such as the recipient's email address, subject, and message body.

Step 6: Attach the video file

To attach the video file, click on the "Attach File" button (usually represented by a paperclip icon) within the email composition window. A file explorer window will pop up.

Step 7: Locate and select the video file

Navigate through your computer's folders to find the video file you want to send. Once you have located the file, select it and click on the "Open" button.

Step 8: Verify attachment

The video file should now be attached to your email. You can verify this by checking if the file name appears below the subject line of your email.

Step 9: Send the email

Review your email to ensure everything is correct. Once you are ready, click on the "Send" button to send the email with the attached video file.

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And that's it! You have successfully sent a video through Outlook email. The recipient will be able to download and view the video file directly from their email.

Click on the "New Email" button to compose a new email

Once you have opened Microsoft Outlook, the first step in sending a video through email is to click on the "New Email" button. This button is usually located at the top left corner of the Outlook window, represented by an envelope icon.

Click on the "Attach File" button in the email composition window

Sending a video through Outlook email can be a breeze if you follow these simple steps. Once you have composed your email and are ready to attach your video, locate the "Attach File" button in the email composition window. This button is usually represented by a paperclip icon.

Note: Before proceeding, ensure that your video file is saved in a location on your computer that you can easily access.

Option 1: Attaching a video as a regular file attachment

If you want to send the video as a regular file attachment, follow these steps:

  1. Click on the "Attach File" button.
  2. A file explorer window will open, allowing you to navigate to the location where your video file is saved.
  3. Select the video file you wish to attach.
  4. Click on the "Open" button.
  5. The video file will now be attached to your email. You can repeat these steps to attach multiple videos if needed.

Option 2: Embedding a video within the email body

If you prefer to have the video appear directly within the email body, follow these steps:

  1. Click on the "Attach File" button.
  2. Navigate to the location where your video file is saved.
  3. Instead of selecting the video file, click on the drop-down arrow next to the "Attach" button.
  4. Choose the "Insert as Text" option from the menu.
  5. A placeholder will be inserted into your email body with the name of your video file.
  6. Position your cursor where you want the video to appear within the email.
  7. Click on the "Attach" button.
  8. The video will now be embedded within the email body, ready for the recipient to view.

That's it! You have successfully attached or embedded a video in your Outlook email. Remember to double-check the email before sending to ensure everything looks as intended. Happy emailing!

Locate and select the video file you want to send

To send a video through Outlook email, the first step is to locate and select the video file you want to send. This can be a video file saved on your computer or a video file from an external device such as a smartphone or camera.

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Here's how you can locate and select the video file:

  1. Open the file explorer on your computer by clicking on the folder icon in the taskbar or by pressing the Windows key + E.
  2. Navigate to the location where the video file is saved. This could be in your documents folder, downloads folder, or any other folder where you have saved the video.
  3. Once you have located the video file, click on it to select it. You can also use the Ctrl key to select multiple video files if you want to send multiple videos in one email.
  4. After selecting the video file(s), click on the "Open" button to confirm your selection.

By following these steps, you have successfully located and selected the video file(s) that you want to send through Outlook email. Now, let's move on to the next step.

Click on the "Insert" or "Open" button to attach the video to the email

Sending videos through Outlook email can be a convenient way to share important moments with friends, family, or colleagues. Whether it's a funny clip, a memorable event, or a presentation, including a video in your email can make your message more engaging. Follow these step-by-step instructions to successfully attach and send a video through Outlook.

Step 1: Compose a new email

Open Outlook and click on the "New Email" button to start composing a new email. This will open a blank email window where you can enter the recipient's email address and subject for the email.

Step 2: Click on the "Insert" tab

Once you have composed the email, navigate to the top menu and click on the "Insert" tab. This tab contains various options for inserting different types of content into your email.

Step 3: Choose the video file

Within the "Insert" tab, locate the "Attach File" button and click on it. This will open a file explorer window where you can browse and select the video file you want to attach. Select the desired video file and click on the "Insert" or "Open" button to attach it to the email.

Step 4: Verify the video attachment

After attaching the video, you should see the file name or thumbnail displayed in the body of the email. This indicates that the video has been successfully attached. You can also add a brief description or message to accompany the video if desired.

Step 5: Send the email

Once you have finished composing the email and attaching the video, double-check the recipient's email address and subject line. Ensure that everything is correct and then click on the "Send" button to send the email with the video attachment.

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That's it! You have successfully attached and sent a video through Outlook email. The recipient will be able to open and view the video directly from their email client. Remember to keep the file size of the video in mind, as large videos may take longer to upload and download.

Complete the email by adding a recipient, subject, and message if desired

Once you have the video file ready to be sent, it's time to complete the email by adding a recipient, subject, and message if desired. This will ensure that your email is personalized and provides context for the recipient.

To add a recipient, simply type their email address in the designated "To" field. You can add multiple recipients by separating their email addresses with commas.

Next, provide a subject for your email. This should be a concise and informative summary of what the email is about. A clear and relevant subject line increases the chances of your email being opened and read.

If you wish to include a message along with your video, you can do so in the body of the email. This message can provide additional context, instructions, or a personal note to the recipient. Keep it brief and to the point.

Remember, the recipient will receive the video as an attachment, so ensure that any important information or instructions are also mentioned in the email body.

Click on the "Send" button to send the email with the attached video

Once you have finished composing your email and have attached the video file, it's time to send it! Simply locate the "Send" button, which is usually located near the top or bottom of the email composition window.

Before clicking the "Send" button, it's important to double-check that all the necessary information is included in the email, such as the recipient's email address, a subject line, and any additional message you may want to include.

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Pro Tip: It's always a good idea to write a brief message in the email body to provide context for the recipient and ensure they know what the email is about.

Once you are confident that everything is in order, simply click the "Send" button and Outlook will take care of the rest. The email, along with the attached video, will be sent to the recipient's inbox.

It's worth noting that sending large video files via email can take some time, especially if the file size is substantial. Additionally, some email providers may have limitations on the maximum file size that can be sent through their platform. If your video file is too large to be sent via email, you may want to consider using a file-sharing service or compressing the video to reduce its size.

Now that you know how to send a video through Outlook email, you can easily share your favorite moments with friends, family, or colleagues. Happy emailing!

Frequently Asked Questions

1. Can I send a video through Outlook email?

Yes, you can send a video through Outlook email by attaching the video file to your email message.

2. What is the maximum file size limit for sending videos through Outlook email?

The maximum file size limit for sending videos through Outlook email is 20 MB for most accounts, but it can vary depending on your email provider.

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3. Can I compress the video file before sending it through Outlook email?

Yes, you can compress the video file using video compression software or online tools to reduce its file size before sending it through Outlook email.

4. Are there any alternative methods for sending large videos through Outlook email?

Yes, you can use cloud storage services like OneDrive or Google Drive to upload the video file and share the download link through Outlook email instead of attaching the video directly.

If you want to discover more articles similar to How do I send a video through email using Outlook, you can visit the Communication category.

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